Managing sensitive documents is a crucial responsibility for any Orlando business. Whether you handle client records, employee information, or financial documents, securely disposing of outdated paperwork is essential for maintaining compliance and protecting your company from data breaches. But how do you know when it’s time to bring in professional shredding services?

Signs That Your Office Should Schedule a Shredding Service

Your file cabinets and storage areas are overflowing. If your office is running out of space due to stacks of old documents, it’s time to declutter. Keeping unnecessary paperwork can lead to inefficiency, increased storage costs, and security risks. A professional shredding service ensures confidential records are securely destroyed while freeing up valuable office space.

You’re holding onto expired documents. Certain records, such as tax filings, employee files, and financial statements, have specific retention periods set by industry regulations. Holding onto expired documents longer than necessary increases the risk of unauthorized access or data breaches. Professional shredding helps you safely dispose of outdated records while staying compliant with legal requirements.

You need to comply with privacy laws. Businesses in Orlando must comply with laws like HIPAA (for healthcare), FACTA (for consumer data), and GLBA (for financial institutions). These regulations require proper handling and disposal of confidential information. Using a NAID AAA-certified shredding provider like Crown Information Management ensures your documents are destroyed in accordance with legal standards.

You’re concerned about identity theft and data security. Fraudsters can recover sensitive data from improperly discarded documents. If your office routinely throws away documents with client details, financial information, or employee records, you could be putting your business at risk. A secure shredding service ensures that documents are completely destroyed and cannot be reconstructed.

Your office uses in-house shredders that can’t keep up. Office shredders may seem like a cost-effective solution, but they often lead to wasted time and incomplete destruction. Manual shredding is slow, requires employees to feed in documents one at a time, and creates messes that need to be cleaned up. Professional shredding is faster, more secure, and includes eco-friendly recycling.

You’re moving or closing an office. Relocating or shutting down an office is the perfect time to dispose of old records you no longer need. Instead of packing and moving unnecessary paperwork, schedule a one-time purge shredding service to securely eliminate outdated documents before the move.

You want a cost-effective, eco-friendly solution. Regular shredding services save businesses time and money by streamlining document disposal. Plus, all shredded paper is recycled, reducing your environmental footprint. If sustainability is a priority for your Orlando office, professional shredding services provide an eco-friendly way to manage your paper waste.

Call Crown Information Management for Secure Shredding in Orlando

If your office recognizes any of these signs, it’s time to bring in the shredding professionals. Crown Information Management offers scheduled shredding, one-time purge services, and on-site mobile shredding for businesses in Orlando.

Call 800-979-9545 or request a free quote online to schedule your secure shredding service today! Protect your business, stay compliant, and eliminate paper clutter with trusted, professional shredding.