Records Storage

Reducing Risk For The Life Cycle of Your Information

We understand the importance of record storage as a vital piece to the records management system. If done thoughtfully, it will save you time, money, space and make your infrastructure stronger, while supporting your information governances. That’s what we’re here for. That’s our passion! We want to make records management easy for you, so you can get back to the business, of running your business.

Preserve and protect your records with secure and compliant document storage

Crown Information Management is your best choice for document storage. Our management system provides an online document storage solution to manage your records and files that are stored at our facility. This includes metadata tagging, searching, tracking, and processing of your service requests. You can search through your inventory, locate what you need then request and arrange for it to be quickly scanned or delivered to you. All our personnel are background checked on the state and federal level. We are a certified NAID company, are PCI compliant, and undergo a SOC1 Audit so you can feel confident in our abilities to serve you.

Your records are safely stored in our warehouse

There are many reasons to store your records with Crown Information Management, one important reason is the facility itself. Although no building is completely infallible, we have gone the extra mile to limit risk for our clients.

Our building is a free-standing building, which avoids the potential risk from any destructive action of another tenant. It is wind rated for 140 to 150 mile an hour winds (Category 4 Hurricane) and designed with a pitched roof to allow water to roll off the building, unlike many warehouse buildings found in industrial parks who have flat roofs. Flat roofs allow for water accumulation. Crown Information Management has a designated water retention area on our property and our building parking area is made from pavers. This material allows water to pass through, into the ground, verses a non-porous, concrete slab, which will hold the water, not allowing for drainage. Our building is in an area of the flood plain, that has a less than 1 percent chance of flooding in any given year and all of our ground level storage is almost a foot off the ground.

The interior of our facility is clean and pest free. In our general storage area, we reduce humidity by using exhaust fans which remove the moist air from the warehouse and circulation fans which keep the air moving throughout the building. All shelving is grated to allow air to circulate around the boxes, reducing the chances of mold and bacteria. Crown Information Management also has a separate climate and humidity-controlled storage area for more sensitive information such as vital records, and photographs and tape storage. In case of a power outage, our automatic generator starts immediately and keeps all our systems operational. If you need more information on why Crown Information Management is the right choice for your storage needs, contact us today.

Record Management Services

Records Storage

Crown Information Management understands the importance of record storage as a vital piece to the records management system. We can act as a resource for your company, in the classification and preparation of a records management program.

Document Scanning Services

The expertly trained and HIPAA compliant document scanning teams at Crown Information Management guarantee that your documents are picked up, secured, prepped, scanned, and converted into the digital format you need. Handwritten documents… no problem!

Records Indexing

Crown Information Management understands how overwhelming the process of tagging and indexing records can feel. Our professionally trained staff is available to assist you in the indexing of your records

Vital & Important Records

Creating a Vital Records Program should be part of your organizations business strategy, as well as, having a procedure in place, to compliment your Business Continuity & Disaster Plan. Crown Information Management can help!

Retention Schedules

Crown Information Management can act as a resource for your company, in the classification and preparation of a records management program. This description is provided, to give you an understanding of the basics of Records Management or (RM).