Records Indexing

Reducing Risk For The Life Cycle of Your Information

As your company grows, so does the number of records your organization creates. The more documents you have the longer it takes to find a record. To help your organization manage its records an indexing system should be put in place, so that all creators and users can easily find and identify any record, at any time. Crown Information Management can save you time and money with this time consuming, but necessary indexing process. Give us a call to find out how we can help.

Document indexing is the process of associating or tagging documents with different “search” terms. The indexer must identify terms, which appropriately identify the subject, either, by extracting words directly from the document, or assigning words, from a controlled vocabulary. This process is used to indicate what the document, file or box is about, to summarize its content or to increase its findability. Crown Information Management understands how overwhelming this process can feel and is available to assist you in the indexing of your records. The depth of the indexing can range from the box level down to the document level. It’s completely up to you.

Record Management Services

Records Storage

Crown Information Management understands the importance of record storage as a vital piece to the records management system. We can act as a resource for your company, in the classification and preparation of a records management program.

Document Scanning Services

The expertly trained and HIPAA compliant document scanning teams at Crown Information Management guarantee that your documents are picked up, secured, prepped, scanned, and converted into the digital format you need. Handwritten documents… no problem!

Records Indexing

Crown Information Management understands how overwhelming the process of tagging and indexing records can feel. Our professionally trained staff is available to assist you in the indexing of your records

Vital & Important Records

Creating a Vital Records Program should be part of your organizations business strategy, as well as, having a procedure in place, to compliment your Business Continuity & Disaster Plan. Crown Information Management can help!

Retention Schedules

Crown Information Management can act as a resource for your company, in the classification and preparation of a records management program. This description is provided, to give you an understanding of the basics of Records Management or (RM).