Document Scanning Services

Professional HIPAA Compliant Document Scanning

When you’re looking for document scanning services in Florida, look no further than Crown Information Management. We offer exceptional customer service, excellent pricing, and the best scanning and imaging services in the state.

Our expertly trained and HIPAA compliant document scanning teams, guarantee that your documents are picked up, secured, prepped, scanned, and converted into the digital format you need. Handwritten documents… no problem! Loose or bound material…no problem! We also capture and save images in large format. We do blueprint scanning, OCR and PDF redaction as well as Bates stamping. We can do full color, grayscale & black and white. All this is done using our state-of-the-art scanning technology and equipment. Give us a call today to see how we can help you with your scanning needs.

Architectural & Large Format Scanning

Architectural Drawings and plans are needed by every jurisdiction in the country. If there is a building standing, the plans must be on file. These drawings are critical for emergency personnel, city planners, disaster planning and recovery and meeting building codes. Having the large format documents in a format that can easily be shared is critical in today’s world. Digitizing allows for instant access to these plans and drawings.

Medical Record Scanning

With the implementation of HIPAA and the Affordable Care Act, electronic medical records (EMR) or Electronic Health Records (EHR) have become a necessity. Many hospitals and medical practitioners do not have the time, equipment, or the staff to spare for this transition. Crown Information Management is here to assist you with this challenge. We are HIPAA compliant, have our SOC1 report, and are NAID certified. Our facilities are secure with a 24-hour surveillance system and electronic locks. Our staff is background checked on all levels and our vehicles are tracked using a GPS monitoring system.

Government Scanning

Crown Information Management has been servicing the needs of government on all levels since we started in 2003. We are familiar with the different payment systems, the different annual budgets, the security requirements, and the importance of efficiency in the work, as well as a quality product. You can trust Crown Information Management to work with you to create a plan for your document conversion. Your job will come in on time, within budget and with the quality you deserve.

Law Firm Document Scanning

Since 2003, Crown Information Management has assisted law firms with their document management needs.If you have stored paper files and would like to convert those files into digital files we can help. Crown can remove the hardship of keeping up with this process by storing your documents at our facility. We can spread your cost out over time, helping you create a manageable budget. When your retention requirements are met, Crown Information Management can destroy your documents with a simple approval from you.

Business Scanning

Crown Information Management understands that no two businesses are the same. Your organization has unique needs based on any number of factors. We help you figure out what’s most important to your business record keeping and build around that need. We know from experience that any good plan comes with room for change and the future success and the growth your company will experience. We build that into your plan, always allowing for flexibility within your market. Our solutions are always customized and keep you in control.

Real Estate, Mortgage & Title Company Document Scanning Services

The real estate field is filled with volumes of documents. Between the initial signings, the mortgage documentation, the title companies’ requirements, and real estate attorneys, one transaction of a commercial building sale can generate a box of paperwork. Crown Information Management can save you time and space which could be used for income generating space. If you want to transform your back files into electronic files, Crown can store your records while you work with our team to determine your process. This could free up revenue generating space that in some cases can pay for your scanning project in the long run.

Record Management Services

Records Storage

Crown Information Management understands the importance of record storage as a vital piece to the records management system. We can act as a resource for your company, in the classification and preparation of a records management program.

Document Scanning Services

The expertly trained and HIPAA compliant document scanning teams at Crown Information Management guarantee that your documents are picked up, secured, prepped, scanned, and converted into the digital format you need. Handwritten documents… no problem!

Records Indexing

Crown Information Management understands how overwhelming the process of tagging and indexing records can feel. Our professionally trained staff is available to assist you in the indexing of your records

Vital & Important Records

Creating a Vital Records Program should be part of your organizations business strategy, as well as, having a procedure in place, to compliment your Business Continuity & Disaster Plan. Crown Information Management can help!

Retention Schedules

Crown Information Management can act as a resource for your company, in the classification and preparation of a records management program. This description is provided, to give you an understanding of the basics of Records Management or (RM).