Transitioning to a Paperless Office Made Easy

Has your organization gone paperless yet? Some companies haven’t taken the plunge for various reasons. They may not see the benefits of transitioning to digital records. Some may fear losing control because they don’t have a hard copy of a document, but there are many benefits to moving hard-copy files into a digital format. For starters, your team will love the extra space they have in the office. Making the switch is a process that is best done with the assistance of a professional information management company that understands what it takes to transition. It will save you time and energy when you enlist their services.

How Digitizing Your Records Benefits Your Company

You will open a whole new world to you and your staff when you consider these benefits of going digital:

1. Streamline workflow: Scanned and indexed documents are much easier to find than those in overflowing file cabinets. Manila folders get misfiled, leading to lost productivity and frustration for team members.
2. Keep prying eyes away: Digital documents are encrypted, making them harder to steal. Additionally, you can determine who needs access to specific files, eliminating the need for locked doors and filing cabinets.
3. Maintain compliance requirements easier: The healthcare field must follow strict regulations like HIPAA. Keeping up with the different rules when using paper can be challenging. Digital record-keeping makes it easier with automated systems ensuring all documents meet regulatory requirements. 
4. Reduce auditing frustrations: Nothing is more embarrassing than having an auditor request a file you cannot find. Digital records make it easier to locate precisely what the auditor requests and help keep your nerves under control.
5. Consolidate information across locations and offices: Accessing paper files may be tricky if you have different offices across the city or state. When you digitize records, they can be accessed from any of your company’s locations. It also makes it easier to share information between departments, making teamwork easier.
6. Secure digital records preservation: Technology like AI addresses the concern of preserving data integrity by ensuring the accurate transfer of information from paper to digital form. Even handwritten notes can be saved securely in an electronic format.

Going Paperless Is a Breeze with an Expert Information Management Team 

Choose to transition from paper to digital with help from the team at Crown Information Management. We have expertly trained and HIPAA-compliant document scanning teams ready to ensure your documents are picked up, secured, prepped, scanned, and converted into the digital format you need. We can even help with indexing and tagging your records for easier access. When everything is complete, we can store your archived paper records in our secure facility. If you need other document services, we can help with shredding, media, and production destruction. That’s one-stop-shopping like no other. Call us today!

For experienced help with scanning, indexing, shredding, media destruction, records management, and document storage, call Crown Information Management. You can reach us at 800-979-9545 or contact us online to learn more about our services. Let our team work for you. We are a SOC1, NAID AAA, and PCI-certified company.