According to a recent study of state-wise information security risks in the U.S., Florida ranks 1^st in vulnerability to identity theft and fraud, 1^st in identity theft complaints per capita, and 8^th on fraud complaints per capita. What this means is that your business in Florida may be highly susceptible to data hacks, identity theft, credit card fraud, and other information leakage threats. Depending on the nature of the crime and the extent of information stolen, your business may face a number of risks, including:

• Financial losses and loss of reputation
• Lawsuits and regulatory fines related to non-compliance with privacy protection laws
• Customer and employee attrition
• Personal liabilities, if you are the business owner or a personal guarantor for the business credit cards, loans, or lines of credit

Tips to Protect your Business Data and Reputation 

At Crown Information Management, we specialize in secure storage and safe disposal of physical records as well as digital media and drives. As a locally-owned and managed company in Florida, we are well-versed with the risks and vulnerabilities associated with identity theft and fraud. Our information management experts offer some insights on how you can protect your Florida business from falling prey to fraudsters, hackers, and cybercriminals. 

How to Steer Clear of Identity Theft and Fraud 

No business is safe from identity theft or fraud. Whether you are a large corporation, a small business owner, or an independent professional, you need to protect your Florida business from different types of information security threats. These could be in the form of physical theft of critical or sensitive documents, cybercrimes and digital hacks, phone or email scams, or even social media misuse.

Here are some suggestions to prevent your business from being the next victim of such crimes:

• Sensitize the Staff: Make your staff and employees aware of the risks associated with spam emails, tailgating, ransomware attacks, phishing, and other information security threats. Provide appropriate training for enhancing email security and online hygiene, including safe browsing, secure passwords, and sensitive social media usage. 
• Leverage Account Alerts and Notifications: Sign up for credit monitoring reports through a reputed credit bureau and keep tabs on your financial activities. Set up alerts and notifications to get timely information about any important changes to your files or potential signs of identity theft.
• Invest in Digital Security: Protect your business data, hardware, and software by investing in robust and secure IT applications and IT infrastructure. Institutionalize an information security policy that outlines data management best practices, including document classification, access controls, storage, and disposal.
• Secure the Physical Files and Documents: Besides securing your digital data and information, store your physical records in a safe, climate-controlled facility that offers a scan on demand service, as well as quick and easy retrieval of the files and documents.

As a SOC1, NAID AAA and PCI Certified company, Crown Information Management offers state-of-the-art infrastructure for safe storage or destruction of your physical and digital records. You can count on us for a comprehensive suite of records management services, including sorting, indexing, filing, boxing, retrieving, and shredding of your paper files and documents. Our certified and knowledgeable Records and Information Management (RIM) professionals help you remain compliant with all applicable regulations regarding the permanent preservation or disposal of business records.

Rely on our efficient records management solutions to protect your Florida business from identity theft and fraud. Call 800-979-9545 to discuss your requirements with the experts at Crown Information Management or request a free estimate online.