Support for Your Data Compliance Needs

As a business owner, you juggle many responsibilities, from driving sales and managing supply chains to hiring employees and securing insurance. Amid these daily tasks, ensuring compliance with current data protection laws can easily get overlooked. However, data protection should be a top priority for every business, regardless of size. A single data breach can devastate your company, costing thousands of dollars in damage control and tarnishing your reputation. Unfortunately, small to medium-sized businesses are prime targets for cybercriminals. To safeguard your company, it’s crucial to stay on top of your data protection obligations. Partnering with an experienced information management company can help you meet compliance requirements and protect your valuable information.

4 Important Steps to Stay Up on Data Protection Laws in Your Business

When you know what steps to take, you can handle just about anything that comes your way and still get other tasks marked off your list. Here are some action steps you can take to ensure you have data protection taken care of:

1. Know what your data protection compliance obligations are. This step considers the type of business you are in. Law firms have different obligations than medical facilities. In all cases, it’s your responsibility to protect both Personally Identifiable Information (PII) and Personal Health Information (PHI). Some of the most common laws and regulations that apply include FACTA, HIPPA, FERPA, GLBA, and the Florida Information Protection Act of 2014. Each one will have specific provisions for shredding and storage of documents and devices.
2. Design a schedule for retaining and destroying documents. Once you understand your company’s obligations, you can design a routine schedule to store and shred paper records. Having a detailed schedule will minimize the effects of a data breach, keeping your costs low and your reputation intact. Additionally, you will have less stress knowing you are in compliance with government regulations.
3. Work with a company experienced in document storage and destruction. Working with a company specializing in document storage and shredding ensures you can easily comply with regulatory requirements. The ideal candidate will have NAID AAA certifications to support their claims. The company must undergo rigorous testing and auditing to qualify for these credentials. 
4. Revise your document retention schedule regularly. No retention schedule is a set-it-and-forget-it system. You must stay on top of things by periodically updating your plans. Laws do change from time to time, and it is crucial to make adjustments as necessary.

Get Help with Data Retention and Destruction – Partner with a Certified Company

You don’t have to go it alone when addressing data protection regulations. The team at Crown Information Management understands what you are facing. We can assist you in establishing a workable retention schedule, including storing documents at our facility.  We will also handle destroying documents, media, and hard drives to help you stay compliant. Are you ready to stay in compliance and thwart cyber criminals? Give us a call today and experience the ease of working with us! 

For experienced help with document storage, media destruction, and records management, call Crown Information Management. You can reach us at 800-979-9545 or contact us online to learn more about our services. Put our team to work for you. We are a SOC1 Report,NAID AAA, and PCI Certified company.