Author: Crown Information Managment

Hurricanes cause billions of dollars in damage each year as they rip across the area. Floridians know that the threat of one of these storms is great from June to November. Plywood and generators fly out of the big box stores each season while people hunker down to ride out the storm. On occasion, evacuation is necessary. One area that is often overlooked is that of protection for vital documents. Businesses have a much harder time resuming operations when they lose equipment and records. It’s possible to keep your crucial documents safe, especially during hurricane season, by taking a few precautions throughout the year. 

As a lawyer, you provide a valuable service that requires a mountain of paperwork. After determining the best options and developing a sound system for document management and retention, what do you do with the extra documents that need to be stored? A wise, safe, and cost-effective option is to utilize the services of a certified document management company that provides secure locations to house your extra documents. When it is time to destroy records, they can help with that, too.

When someone applies for a loan, they expect to be approved. Unfortunately, some people find that their credit has been marred by someone other than themselves. A stranger managed to open credit cards, charge them up, and fail to pay them. This type of crime is called identity theft, and no one is immune from it. Thieves will root through garbage to find documents with personal identification information. They will use unwiped hard drives to piece together bits of data. These efforts, along with many online scams, are used to steal the identities of hardworking individuals. It is prolific enough that April 13^th is known as Identity Theft Day. If you house personal information for clients, you will want to ensure that you have processes to protect them and save your reputation. A dependable and certified data management company is the first place to turn.

Do you have dust collecting on the piles of paperwork surrounding your desk? It’s easy to make a neat stack thinking you will get things filed later. However, when months pass and nothing has moved, you will find your cluttered office hard to bear. Not to mention, you may have a security risk as well, since anyone can come in and take off with a confidential file. Spring cleaning isn’t just for homes. It’s a vital ritual your company should institute, especially if you house personal, legal, or medical records. Records management companies provide the best options for safely and securely housing e-records and paper documents. 

Proper Records Keeping Makes Filing Taxes a Breeze

Spring brings many things, including the dreaded ‘Tax Man.’ If you have a poor record keeping process, this time of year will bring you dread. It’s also possible that you are missing out on tax breaks because of a missing piece of paper. Worse, you could face an audit and fail it for lack of document support. The personification of this annual process has both companies and individuals scrambling to pull together all necessary data and paperwork for their accountants. The services of a records management company ensure you have all your data in a secure location with easy access all year round, making next tax season a breeze. 

Selecting the Right Destruction Company for Businesses in Melbourne, Florida 

How many documents are present where you are right now, that present security risks? Consider things like contact information, account numbers, billing statements, credit card receipts, document ownership, and much more. Getting rid of files, papers, books, ledgers, and other material that puts a company or individual at risk for security breaches makes sense. To do that, turn to a document destruction company.

The Importance of Hard Drive Destruction

The investment in new computers, laptops, and other devices allows organizations and individuals to upgrade to new products with better features. Yet, old computers should never get tossed out in the dumpster. Placing them into the trash puts all the potentially sensitive data on those devices at risk – anyone can pull something out of a dumpster and, with a bit of knowledge, access unsecured (and sometimes secured) information. 

Many companies use the end of one year and the beginning of another to tidy up records and documents. The year’s paperwork often gets stuffed into filing cabinets or banker’s boxes and shoved into a storage room. Until you run out of storage space, this isn’t a bad plan. Soon, boxes are hanging out at the water cooler along with your team members. What happens when your company grows, and you add new people, but you don’t have room for them? Moving physical records to offsite storage answers these dilemmas and more. 

for a clean desk and office. You can do this easily when you develop new habits to regularly clean and purge files and other items. Purging is not a once done, always done, matter. For the most success, it should be done regularly. Utilizing the services of a certified shredding company will have you well on your way to the cleaner, less cluttered office you envision for the New Year.