Author: Crown Information Managment

Hard Drive Destruction is Important

Whether you are upgrading to new devices or simply cleaning up storage facilities, don’t just discard your old computers, laptops, DVDs, drives or other electronic junk in garbage or recycle. Without proper disposal processes, you may be risking the reputation of your business and could end up becoming a victim of corporate fraud or identity theft. Unfortunately, we live in times where minor negligence in safeguarding our personal information or business data would mean paying a hefty price.

At Crown Information Management, we specialize in preserving, protecting and securely destroying paper records as well as digital media. While destruction of paper records may be relatively simpler, hard drive destruction comes with its own set of challenges. Read on to know more about potential threats and practical solutions for secure hard drive destruction.

Protect Your Business from Identity Theft

Facts and Tips from Florida’s Trusted Information Management Experts

There is no doubt that in the Information Age, all our physical and digital records are more valuable than we ever imagined. While technological advancements have led to easier and real-time access to information, they have also made us and our business more vulnerable to data breaches, hacks, scams and identity theft.

Get Ahead of the Storm

Tips for Business Continuity and Disaster Planning

While Florida is famous for its sandy beaches and breathtaking views, the deadly hurricanes that have hit its shores have hogged more headlines than any other state in the US. As per the Hurricane Research Division of the National Oceanic and Atmospheric Administration, 40% of all U.S. hurricanes hit Florida. In addition to the powerful ones, such as Katrina, Charley, Wilma or Elma, even the lesser known ones have caused massive devastation to life and business in the sunshine state.

NAID Membership Does Not Necessarily Mean NAID Certified

Your Information Management Experts Explain the Difference

The international trade association for information destruction service providers, National Association of Information Destruction (NAID) is essentially the standards setting body for secure disposal of paper and electronic data. In addition to conducting process improvement research and creating global recognition for the information destruction industry, NAID protects the interests of consumers by setting strict guidelines for its member companies. The association also offers the AAA Certification, a systematic and thorough evaluation process that audits whether the applicant company meets the stated legislated requirements and security specifications of information disposal.

Due Diligence for Information Management Vendors

Useful Suggestions on How to Identify Quality Vendors

Utilizing third-party assistance for the non-core activities of your business is a common practice. It increases operational efficiencies and reduces the burden on in-house costs and administration. However, selecting the right vendor for your outsourcing requirements is a process in itself. If you wish to create reliable, safe and lasting partnerships, you need to invest substantial time and effort in evaluating the vendors and conducting proper due diligence. After all, you want to bring on board a partner that has strong risk management practices, process integrity and customer-orientation.

It’s Tax Season – Shredding Tips

Know What to Shred and What to Keep

It’s that time of year again! Tax season is upon us. The time of the year when you will pull out confidential papers from files and boxes, exchange sensitive information with your accountants, and eventually file your taxes online. Tax related frauds are the most common form of identity theft. A 2017 Federal Trade Commission (FTC) report indicates that tax-related frauds account for 29.2% of the reported incidents of identity theft.

Data Breaches Can Happen Anywhere

Predictions for 2019 by Information Management Experts in Florida

For many years, your primary information security concern was how to meticulously maintain the original, physical records, and protect them from being lost or stolen. However, today, paper records may be the safest way to protect your records! What presents fraudsters with an exponentially larger potential to amass valuable, sensitive information is your web presence and online activities. In fact, your digital footprint extends far beyond the information that you voluntarily share, post, or store for your personal, social, and professional needs. Imagine how much of your personal and confidential data sits with government authorities, health care providers, educational institutions, tax authorities, banks, credit bureaus, and several others. It is safe to assume that your information is only as secure as the online platform it rests on.

Breach Notification Letter Causes Patient Confidentiality Breach

Aetna settled a lawsuit for $17 million Wednesday over a data breach that happened in the summer of 2017. The privacy of as many as 12,000 people insured by Aetna was compromised in a very low-tech way: The fact that they had been taking HIV drugs was revealed through the clear window of the envelope.

Archival Storage Is Here!

Welcome to our new archival ready, storage area! The photos show the air conditioning and humidity controls being added, as well as the shelving. Our first archival storage clients have already moved into this special area! If you need a safe spot to place your Vital and/or Historical records call us today.We can also accommodate memorabilia, that may be awkward in size or shape. Contact us if you want more information!