Author: Crown Information Managment

Serving patients and their health is the pinnacle of medical practice. It also includes mounds of paperwork that have to be kept safe and secure per federal regulations. Many medical practices are moving to electronic records management. Keeping your patient’s private information private should be second only to their medical care for those who haven’t made the switch yet. Working with an information record management company places you above the rest in terms of following HIPAA. 

As parents, there is little we wouldn’t do for our children. Their physical and emotional safety is our number one priority. One area parents may not know how to protect proactively is their children’s financial wellbeing. We may not think about it because our kids don’t need credit until they reach adulthood, but cyber thieves are ever-ready to take advantage of this fact. Why not protect your child’s identity now to save them many headaches later? Just like savvy businesses utilize document shredding and storage services to prevent thefts, you can take steps to safeguard your child and even yourself.

Paper and data – both these items are vital to the operations of your business. However, you can quickly become overwhelmed by the sheer volume of files and how to determine the best way to store them while still keeping them secure. Don’t forget the many privacy laws you may have to adhere to in your line of work. How do you keep up with everything and ensure your client’s information and your company’s data stay safe? One answer is to outsource your paper shredding, product destruction, and records management.

Law firms aid their clients in various cases, but they also house mounds of paper documentation, much of it required by law. Some firms may have floors of space taken up by shelving units stuffed to the gills with client files. While this may have been the norm decades ago, today’s technology offers better ways to house vital documents, making it much easier to search. By utilizing a dual records management system of digital and offsite options in conjunction with secure shredding and disposal, your firm can reap many benefits and save you hefty fines during an audit.

What was once a pipe dream has become a reality thanks to COVID-19. For many, working from home was the perfect solution. No tiring commute or annoying cubicle neighbor to disrupt the work day. Stay in pajama bottoms and a button-up shirt with a tie for video meetings. Companies were not prepared for the onslaught of at-home workers. While they could send their employees to the safety of their homes with a company-issued laptop, it didn’t guarantee the organization’s safety. Instead, cybercriminals made a considerable profit in ransomware attacks and phishing schemes.

Managing your organization’s records may seem like a full-time job. Do you know what you must keep and what you can destroy? For the items you can eliminate, what are the best methods by which to do so? These are only a couple of questions you worry about. Another aspect you should keep up on is data security and keeping your workplace running efficiently. Having stacks of papers hovering around your workspace is a disaster waiting to happen. It also leaves you vulnerable to theft and losing vital records.

Businesses often sit on large piles of inventory, materials, or products that are old, obsolete, damaged, or unusable. The situation may arise due to a number of reasons, such as 

• Excess production unmatched by demand
• Product recalls due to change in manufacturing standards or legal action 
• A voluntary recall due to defects
• A batch of expired stock
• Rebranding efforts that have made earlier packaging, marketing props, promotional merchandise, and branded stationary or uniforms redundant

Are you hoarding old materials and goods without a plan for proper disposal? Is it simply because you are unsure of how to get rid of such items? The product destruction specialists at Crown Information Management discuss why a professional product destruction service is critical for protecting your brand and business reputation. 

Move your Business Records to a Professionally-Managed Warehouse 

The concept of a paperless office may look good on paper, but in reality, every business needs to manage, store, and retrieve some amount of paper files and folders, especially in the context of financial accounting, taxation, compliance, corporate governance, and other critical business transactions. The question is, where do you store such records? Are you filling up cabinets or stacking boxes in your office and using up valuable real estate? Have you rented an expensive self-storage facility that is hot, dark, and uninviting? Why not make the smart decision to partner with a professional records storage company? 

Hurricane season is around the corner again. On June 1, we will officially be back to that time of the year when the weather defines our movements and business plans. The 2021 report predicts a busy hurricane season with above-normal tropical activity and 7 to 10 hurricanes. Florida has a 75% chance of a hurricane coming within 50 miles, with a 41% chance of a major hurricane, and all the numbers are significantly higher than average. Forecasters continue to urge those in the coastal regions to plan critical business activities ahead of time, and stay alert and informed during the hurricane season.