Author: Crown Information Managment

Tax season is around the corner and you may be bracing yourself for the flurry of activities related to filing your personal, professional, or corporate taxes. Whether it is managing large piles of paper records, tracing missing bills and invoices, reconciling your data and figures, or responding to inquiries from your accountant, there may be several things demanding your attention during this time. Additionally, the ever-increasing risks of fraud, theft, or scams means it is imperative to ensure that your personal or business records do not fall into the hands of miscreants. The experts at Crown Information Management discuss the importance of safe storage and secure disposal of your paper records.

Professional Shredding by a NAID AAA Certified Company

No matter which industry, every company’s IT department is responsible for the allocation and maintenance of the electronic devices used by the staff. At any point, the IT infrastructure professionals may be dealing with a large inventory of electronic devices and digital drives, including newly procured items, as well as stockpiles of old, damaged, or redundant drives and devices. 

Due to the steady rise in the frequency and severity of data breaches in Florida, most businesses have made large investments to upgrade their digital information security measures. However, while the focus and spends on robust IT applications and IT infrastructure has increased manifold, the vulnerabilities of physical information security are sometimes underestimated or ignored. Any negligence or mistakes in managing sensitive or confidential paper files or documents could pose considerable risks to your business, including increased liability exposure, business fraud, or even identity theft issues. These potential threats could make your company more susceptible to

It’s Not Just Efficient, It Can Also Save You from Being Penalized!

You know that remaining in compliance with HIPAA laws is of the utmost importance, so you do everything you can to keep your records organized and updated. However, if you have a busy medical practice or other public-facing business, you probably spend your day taking care of clients’ needs. It’s easy to get behind on current paperwork, let alone information from years past. It sounds like you need to partner with a records management and storage company such as Crown Information Management.

According to a recent study of state-wise information security risks in the U.S., Florida ranks 1^st in vulnerability to identity theft and fraud, 1^st in identity theft complaints per capita, and 8^th on fraud complaints per capita. What this means is that your business in Florida may be highly susceptible to data hacks, identity theft, credit card fraud, and other information leakage threats. Depending on the nature of the crime and the extent of information stolen, your business may face a number of risks, including:

Have you ever wondered how a cowboy hat is made? When you look at a piano, do you consider how it’s built to produce a gorgeous tone when you strike the keys? If you are super curious, you may have found yourself binge watching episodes of How It’s Made on a weekend afternoon. Here is another question for inquiring minds, if your CEO asks you what happens to the confidential documents that are shredded weekly, would you know the answer? 

Information is the lifeblood of any business and requires the same level of protection as other precious assets. Whether your business records are in digital or physical format, they require:

• Systematic Classification: Distinguishing between records by classifying them as ‘vital’, ‘important’ and ‘useful’ 
• Proper Handling: Designing and implementing appropriate document management practices
• Secure Storage: Investing in robust technology frameworks, advanced information security protocols, and professional records storage services. 

Whether it is active file management or record storage for the minimum applicable period, your storage units or filing rooms contain heaps of boxes and papers at any point. Even if you adopt best-in-class indexing and classification practices, your staff may spend several hours a year filing, storing, and retrieving required files or documents. Outsourcing your records storage and management needs to the professionals is an excellent solution for reallocating your resources and optimizing your operational budget.