Seasoned Experts Ready to Help Your Document Compliance Needs

Hospitals handle vast amounts of sensitive patient information daily. This information ranges from medical records to billing details, and you need to ensure the data remains secure. It is crucial to safeguard patient privacy and adhere to stringent healthcare regulations. Secure shredding and information management play a vital role in helping hospitals in Florida meet these standards, reduce risks, and operate efficiently. Having seasoned experts available to grab your documents and X-rays provides you with the confidence that none of your patient’s information will be compromised. 

What Documents and Media Need Secure Disposal?

Healthcare facilities must adhere to strict regulations, including the Health Insurance Portability and Accountability Act (HIPAA) and the Health Information Technology for Economic and Clinical Health (HITECH) Act. These laws require medical facilities like yours to securely handle and dispose of patient information to prevent unauthorized access. You and your team generate a wide range of documents and digital media that require secure destruction, including:

• Patient medical records: HIPAA mandates that outdated or unneeded patient records be securely disposed of to prevent unauthorized access.
• Billing and insurance information: Financial and insurance records contain personal details that must be protected from identity theft.
• Employee and HR files: Hospitals and doctor’s offices handle sensitive employee information, which must be securely destroyed after the required retention period.
• Prescription orders and labels: Improper disposal of medication records can lead to misuse or fraud.
• Digital data storage devices: Hard drives, USB drives, and CDs storing patient or financial data should be destroyed using specialized shredding services to prevent data breaches.
• X-rays and other medical images: These contain protected health information (PHI) and must be securely destroyed once they are no longer needed. 

How Shredding Services Help Hospitals Stay Compliant

Hospitals and medical offices must implement a reliable shredding and information management strategy to protect patients’ data. Professional shredding companies offer many services such as:

1. On-site and off-site shredding options: You can choose between on-site shredding, where materials are destroyed at your facility, or off-site shredding, where documents are securely transported to a shredding facility.
2. Scheduled and one-time purge services: You can set up routine shredding schedules to manage your ongoing paperwork or arrange for a one-time purge to securely destroy larger volumes of outdated records. 
3. Chain of custody and Certificate of Destruction: You can trust a documented chain of custody and Certificate of Destruction to help you stay in compliance with HIPAA and other healthcare regulations.

Protect Patient Privacy with Crown Information Management

Hospitals in Florida must take every precaution to safeguard patient data. Crown Information Management offers HIPAA-compliant shredding and information management services to help your hospital maintain security and compliance. Whether you prefer on-site or off-site shredding, we will handle your documents securely. We also offer hard drive and digital media destruction, ensuring no data can be recovered and misused by criminals. After every job, you’ll receive a Certificate of Destruction as proof your documents have been properly destroyed. 

For experienced help with scanning, indexing, shredding, media destruction, records management, and document storage, call Crown Information Management. You can reach us at 800-979-9545 or contact us online to learn more about our services. Let our team work for you. We are a SOC1, NAID AAA, and PCI-certified company.