Save Money and Meet Regulatory Standards with Professional Document Storage

Many businesses face the age-long battle of how to properly and economically store paper documents. Numerous offices fight for space that can easily be freed up with quality storage solutions. The question to be answered is, what makes a “quality storage solution?” Some companies choose public storage units to house their documents. This isn’t the best option, especially if you fall under government rules and regulations regarding handling client and customer information. Storage units do not offer the convenience and safety of a professional document management company. You want a provider that can help ensure you meet your regulatory responsibilities with quality records storage services.

4 Reasons to Use a Professional Storage Company Instead of a Public Storage Unit

When deciding on the best solution to end your storage woes, consider why a records management company emerges as the best option:

1. You save money without using a storage unit. A public storage unit can be costly. Not only do you have the monthly storage fee, but you must invest in storage racks, filing cabinets, and boxes to ensure everything stays well organized. When you run out of space, you have to start the process over. Professional storage companies have the space you require with the additional benefits of digitization, remote retrieval, and enhanced security for reasonable monthly rates.
2. You enjoy more convenience than a storage unit. Your self-storage unit may be down the street, but that doesn’t mean retrieving the documents you require is easy. In fact, it means you must leave your office physically, drive to the unit, dig through boxes, and drive back. If you need files frequently, you will likely get frustrated quickly. A document management system like the one you will find with Crown Information Management gives you the convenience of easy access to digital records. They can be indexed for retrieval online anytime. You can also arrange for boxes of documents to be delivered and picked up as you need. You can even schedule shredding when necessary.
3. Your records are safer from weather events and theft. Self-storage units don’t offer the level of safety that professional storage companies can. If a storm hits, you have little recourse if your records are in a storage unit. A document management company builds its facilities to withstand Mother Nature’s anger to a greater extent. They also keep your records safe as everything is kept under contact top-quality security surveillance.

Use the Pros for Your Record Storage Solutions 

Crown Information Management has the services you need to ensure you have the best options available. Do you have a storage unit that needs to be emptied? We can unload your storage unit for you. You can rest easy knowing we are helping you save money and meet your regulatory responsibilities. Additionally, we understand the importance of having a solid compliance program and can help you establish one for your document retention. We have many additional services to meet your needs, including shredding, storage, media and product destruction, and document scanning. Call us today, and let’s work together with our team of professionals supporting you every step of the way!

For experienced help with document storage, media destruction, and records management, call Crown Information Management. You can reach us at 800-979-9545 or contact us online to learn more about our services. Put our team to work for you. We are a SOC1 Report,NAID AAA, and PCI Certified company.